A Complete Guide to Password Protect a Word Document

If you have got a Word document that contains sensitive data that you don’t want anyone to view or modify, then you need to lock down your files with a strong password. MS Word comes with built-in password protection capabilities to every version. The following method guide users about password protecting their documents.

Procedure to add protection in your Word file

In an open Word document, go to ‘File’ and click ‘Info’ tab then select ‘Protect Document’. You will see many options. To know how to use each option in order to protect your file, please refer the below content:

Mark as Final: When a Word file is marked as “Final”, the document becomes read-only. Once you select ‘mark as final’ option, all the editing, typing and proofing marks will either turned off or disabled which in turn makes your document read-only. It also helps prevent readers or reviewers from making any unintended changes to your document.

Encrypt with password: When your document is shared on a network or your computer has multiple users and you don’t want to share it with others then you can use this option. Click on ‘Encrypt with Password’ option, then ‘Encrypt Document’ window appears asking for a password. In the ‘Password’ box, enter a password and then re-enter it again when prompted.  Now, your document will be protected with a password.

Restrict Editing: This option can control what type of changes or modifications can be made to the Word document. Once you select ‘Restrict Editing’ icon, you will find these options:

  • Formatting restrictions- Once selected this tab; it can reduce the formatting options and preserve a look and feel. Also, click on ‘Settings’ tab to choose which styles are enabled.
  • Editing restrictions: With this choice, you can control how the document can be edited or you can entirely disable editing. Click on ‘More users’ or ‘Exceptions’ to select the users who can edit.
  • Start enforcement: When you select this option, you will be prompted with a confirmation dialog box. Just click on ‘Yes, Start Enforcing Protection’ and choose either ‘password protection’ or ‘user authentication’ option. In addition, you can add or remove editors who have restricted permissions just by clicking ‘Restrict permission’.

Add a digital signature: Once you click ‘Add a digital signature’, you can add a visible or invisible digital signature to protect your document. The digital signatures authenticate the digital information like documents, emails, and macros with the aid of computer cryptography.

Therefore, the above-explained options will help you to protect your Word document. While accomplishing this, you might accidentally delete your important document. In such case, you can make use of Remo Recover tool which will provide a step-by-step tutorial on how to recover deleted Word files in an easy way. It supports all versions of MS Word including 2016, 2013, 2010 and 2007.